HR & Payroll Coordinator

Position Summary:  

The HR & Payroll Coordinator plays a crucial role in ensuring the timely and accurate processing of the company’s payroll in full compliance with government regulations. This position extends beyond payroll management to encompass a broad range of administrative duties that support the day-to-day operations of the human resources department. Working in close collaboration with the Director of HR and the administrative team, the Payroll Coordinator is instrumental in a variety of HR-related functions. These responsibilities include maintaining HR and Payroll information systems, maintaining personnel files, assisting the recruitment and onboarding processes, overseeing benefits payroll platforms, and providing HR/Payroll customer service to address general requests and inquiries. This role requires a developing capacity for HR duties, as the coordinator’s role will evolve in its contribution to the HR department.

List of Key Duties: 

• Ensure confidentiality and protection of sensitive employee and company information.
  Oversee management and operational integrity of human resources and payroll systems including vendor-related documents and data.
• Facilitate staff and management training on the HR and payroll systems.
• Provide administrative support to front desk and accounting, ensuring operational efficiency.
• Contribute to the planning and execution of HR-driven company functions and community support efforts.
• Aid in the development and maintenance of organizational development systems in support of HR practices.

Specific Tasks: 

• Timely and accurate processing of payroll (hours, deductions, bonuses, etc.), on a bi-weekly schedule for all company (3 entities) employees.
• Manage updates and reporting functionalities within HRIS/Payroll systems.
• Generate and adapt HR and payroll-related reports for management.
• Handle office and clerical tasks as required.
• Conduct monthly audits and reporting for HR vendor billing.
• Coordinate and organize documents and data received from benefits vendors, ensuring they are accurately integrated into the company’s systems.
• Maintain and manage electronic records in accordance with retention policies.
• Assist with annual audit data collection and file preparation.

Benefits:

• Medical, Dental, Vision & Rx
• 401k with Employer Match
• Health & Wellness Offerings
• Commuter & Parking Benefits
• Free Comics & Product Discounts

Required Skills: 

• Proficient understanding and knowledge of HR, employee benefits, wage and hour regulations, along with comprehensive knowledge requirements for accurate payroll processing.
• Advanced computer skills including Excel, Word, Google Workspace, and standard office programs and equipment.  
  • MAC OS skills are a plus.
• High attention to detail, great organization, and prioritization skills are required for multi-tasking position.
• Effective and professional communication skills (both written and verbal).

This job is located in Milwaukie, Oregon, and is an onsite position.

Preferred Skills:

• Proficiency in HRIS and Payroll Software, or demonstrated ability to adapt and learn new software and systems quickly and efficiently.
• Adept at blending into team settings and navigating various interpersonal dynamics, enhancing overall team cohesion.

Education and Experience: 

• AA / AS in Business/Accounting or Human Resources
  • BA / BS in working equivalent
• 1 to 3 years of human resource experience and/or working knowledge.
• 1 to 3 years of payroll processing experience.
  • Paylocity systems are a plus.

Due to the confidential nature of the material handled, the individual is required to maintain information in such a manner that it does not become available to any Dark Horse Media personnel including non-supervisory accounting personnel.