Executive Assistant

Website streetroots Street Roots

Street Roots is hiring a part-time Executive Assistant to support staff and board directors administrate weekly tasks. This person should be highly organized, detail-oriented and self-motivated with excellent time-management skills, and a keen sense of integrity and responsibility for our mission and values.

HOURS:  10 hours per week (could be variable). Non-Exempt
PAY: $22 /hour

APPLICATION DEADLINE: By Sun. Sept 18, 11:59 p.m.
email executive director Kaia Sand at [email protected] with the subject line “executive assistant.”

Please explain why you want this job and what qualifications you bring.

Please attach your resume.

Essential Duties and Responsibilities 

  • Schedule board meetings (including all committee meetings)
  • Organize board packet and send out reminder emails and board materials
  • Provide support on evaluations, job searches and other organizational processes
  • Occasionally pick up materials such as print jobs
  • Update website staff and board pages as well as other organizational information (operating hours, etc).
  • Maintains board documents, working with executive committee
  • Maintain documents for staff directors, including capital campaign, strategic plan, evaluation processes and hiring outreach. This is mainly google documents, forms and sheets, but will include some other software.*
  • Supports document retention policy
  • Maintains master calendar for organization, scheduling all organizational-wide meetings, including staff meetings, board meetings, trainings, retreats, etc
  • When needed, supports director calendars and communications
  • Supports operations manager by setting up and managing forms for internal processes
  • Provides logistical support, scheduling and booking/securing spaces, ordering food, etc.
  • Other duties as assigned.

* Includes inDesign, Photoshop and Salesforce, which can be learned on the job if necessary

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