Office Manager

Website Grady Britton

About Us:

Grady Britton is an integrated brand agency based in Portland, Oregon. Our specialty lies in building brands that do more; creativity inspired by business goals and a will to be great. Grady Britton is a certified B Corporation. This certification means GB voluntarily invests in meeting significantly higher standards of sustainability, governance and giving back to the community in our daily operations. It stands for “Business as a Force for Good” versus a belief that business exists only to generate profit. Now more than ever, we want our time and talent applied toward a greater purpose. Our mantra, “Leave today better than yesterday” is the North Star that brings us in every day: improving, inspiring, challenging, creating for better. Our community, relationships, strategies, processes, the work— and especially, ourselves. It’s what motivates GB’s difference: building business for brands that put people first. 

Grady Britton values the experience and knowledge that diverse team members bring to our workplace. This means we work to provide an environment of mutual respect, where all employees, regardless of identity, can be their whole selves and have their best career.

About You:

You are an organized, friendly, reliable, and helpful person who’s ready to keep our agency running smoothly. You’re here to contribute to our organization by supporting the systems that allow the agency to run smoothly and by helping our clients and your colleagues with a variety of daily needs. You’re a great communicator, team player, and ball juggler. You anticipate problems before they happen. And, when the day throws you a curveball you solve the problem anyway.  You are naturally thorough with amazing attention to detail and work ethic. You have a great attitude and a friendly spirit.  

Job Responsibilities:

Office Manager: 

  • Support all administrative duties in the agency and ensure that the office is running smoothly – sort mail, greet visitors, answer phones, schedule meetings, manage multiple calendars and inboxes, book travel, prep conference rooms and technology for in-person meetings
  • Manage all office vendors, contracts, and leases – building maintenance, janitorial, printers, parking, office supplies, etc.
  • Manage our IT providers –  submit tickets on behalf of employees, request new equipment purchases, review/manage  annual budget, plan and manage future IT projects
  • Assist with recruitment  –  post open job positions, review resumes, coordinate interviews, prep for new hires’ first days
  • Manage and plan all events –  agency events, happy hours, volunteer opportunities, etc.
  • Manage and track agency subscriptions, accessibility and passwords.
  • Send out regular agency communications & keep employees informed of changes and upcoming needs and events
  • Develop office policies & procedures and ensure they’re being implemented properly across the agency

Bookkeeping:

  • Reconcile three agency credit cards
  • Manage budget tracker for all agency operational expenses, report monthly
  • Accurately enter contractor/vendor invoices
  • Media Vendor invoicing reconciliation
  • Process and reconcile client invoices, including media invoices
  • Send out worksheets to client teams and prep client invoices
  • File client and vendor invoices
  • Provide support to the agency financial director as needed 

Requirements:

  • Attention to detail, thoroughness  and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Comfortable working autonomously and managing time well
  • Adapts easily and prefers a fast-paced environment
  • 3 years of work experience in an administrative/office management role
  • Previous accounting/finance experience is a plus! 

Job Location:  

Portland, OR – Hybrid position

How to apply:

Please send your resume and cover letter to [email protected].

Thank you! We look forward to hearing from you!

To apply for this job email your details to jobs@gradybritton.com

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