Secretary Senior – Division Operations

Website Clark College

Clark College is currently accepting applications for a permanent full-time Secretary Senior- Division Operations position.  Primary responsibilities include providing Secretary Senior – Division Operations support for Automotive Technology, Computer Technology, Network Technology and Digital Media Arts Departments and the Instructional Unit.  This position independently plans, organizes, and prioritizes work and has frequent contact with clients, staff members, students, faculty and the general public. This position will report to Workforce, Professional & Technical (WPTE) and Science, Technology, Engineering & Math (STEM) Unit Operations Manager.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

 JOB DUTIES AND RESPONSIBILITES:

  • In conjunction with the unit operations team, coordinate the daily work of the unit, including: purchase requests, travel planning and authorizations, work orders, petty cash requests, faculty leave and pay documents, IT tickets, key requests, room reservations, records management, equipment maintenance and repair, and maintenance of office and classroom supply inventory
  • Monitor, reconcile, and correct budgets for department, faculty development, grant and dedicated fee accounts.
  • Coordinate faculty evaluation process.
  • Collect, track, and upload quarterly class syllabi to Canvas.
  • Pull reports and statistical data, such as enrollment and/or class rosters.
  • Contact students regarding cancelled and changed classes.
  • Assist with onboarding, service coordination, and separation of faculty and staff.
  • Work collaboratively with Division Chairs and Department Heads
  • Assist Division Chair and/or other division faculty as requested with special departmental events; obtaining supplies/refreshments; organizing logistics such as room/space reservations; signage, etc. Take notes at unit/division/department meetings.
  • Serve as point of contact for students, faculty, staff and the public to resolve problems, provide information and clarification of college policies, and direction to appropriate resources.
  • Ensure all work is in compliance with State and Federal regulations, Clark College Policies and Procedures, and collective bargaining agreements.
  • Perform related duties as required.

POSITION REQUIREMENTS AND COMPETENCIES:

  • Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
  • Education:  High school graduation or equivalent.
  • Experience:  One (1) year experience working in an office setting.
  • Computer Skills:  Intermediate proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, or comparable software.
  • Customer Service:  Experience providing customer service that builds and maintains internal and external customer satisfaction.  Ability to work effectively and sensitively with a diverse population and confidential matters.
  • Vaccination requirement: Per Washington State Proclamation 21-14.1: college employees must be fully vaccinated. Your COVID-19 vaccine status must be validated by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.

JOB READINESS/WORKING CONDITIONS:

  • Ability to manage work effectively and efficiently to identify priorities, manage time, and plan and establish workflows using available resources. Willingness to be flexible and perform a variety of tasks. 
  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • Ability to function independently and produce accurate and timely work with minimal supervision.
  • Ability to work collaboratively as a member of a team and effectively build and maintain strong relationships with a variety of people.
  • Ability to communicate in a clear, straightforward, and technically correct manner, adjusting writing and terminology to the needs of the reader.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation. 
  • This position is represented by Washington Public Employees Association.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

WHAT WE OFFER:

  • A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs. 
  • McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.  
  • Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall. 
  • Campus bookstore offers snacks, apparel, and specialty supplies. 
  • On-campus early childhood education care program (pending registration and availability).
  • Gym and recreation facilities available for membership. 
  • Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS: Salary Range: $2,890-$3,821/month | Step A-M (commensurate with qualifications and experience) | Range: 35| Code:  100T

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver..

  • APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., March 27, 2023

REQUIRED ONLINE APPLICATION MATERIALS:

  • Clark College online application
  • Current resume, with a minimum of three (3) references listed.
  • Cover letter describing background and experience related to qualifications and responsibilities of the position.
  • Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs.

To contact Clark College Human Resources, please call (360) 992-2105.

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or [email protected] The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

 ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.                                                           

Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

 

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, [email protected], 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
 

Clark College Human Resources

March 13, 2023

23-00024

To apply for this job please visit www.clerk.edu.

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