Administrative & Social Media Assistant

Administrative & Social Media Assistant (Part-Time)

Hearth & Home Midwifery

Location: Portland, Oregon, with occasional travel to Hood River and the Columbia River Gorge

Position Type: Part-Time Independent Contractor (Ongoing)

Hours: Approximately 10–15 hours per week

Compensation: Competitive hourly rate, dependent on experience. Mileage reimbursement consistent with the federal rate.

Start Date: As soon as the position is filled

About Hearth & Home Midwifery

Hearth & Home Midwifery is a community-based home birth practice serving families throughout Portland and the Columbia River Gorge. We are committed to providing compassionate, evidence-informed, relationship-centered care that honors each family’s unique journey through pregnancy, birth, and postpartum.

We are seeking a highly organized, dependable Administrative & Social Media Assistant to support the daily operations of our growing practice. This role is ideal for someone who enjoys creating efficient systems, communicating with clients in a warm and professional manner, and helping tell the story of our practice through thoughtful social media content.

Most work can be completed remotely; however, occasional in-person work at our Portland office and local errands throughout the Portland metro area and Columbia River Gorge are required.

Position Responsibilities

Administrative responsibilities include but are not limited to: 

Ordering ultrasounds, labs, and other coordinated care 
Assisting with client onboarding and administrative paperwork
Creating and maintaining organized digital files and practice documents 
Running occasional local errands 
Coordinating birth tub cleaning, drop off, and pick up 
Completing superbills and communicating with a third party biller 
Uploading lab results 
Fax and email management 
Tracking and ordering office supplies 
Completing medical records requests and coordinating records for Hearth & Home clients 
Tracking, ordering, and organizing medications 
Organizing and distributing postpartum folders for clients 
Tracking CEUs and peer reviews for the midwives 
Filing birth certificates and social security requests for newborns 
Filing MANA stats data in an online database
Assisting with special projects as needed 
Social media responsibilities include:

Creating scheduled content for Instagram, TikTok, YouTube, and Facebook under the direction of the social media manager 
Designing simple graphics using Canva 
Assisting with uploads and editing 
Writing engaging captions and content consistent with the practice’s voice 
Helping implement a consistent social media strategy and content calendar
Required Qualifications

At least two years of experience in an administrative assistant, office administration, or similar role
Experience managing social media accounts for a business or organization OR personal brand with significant follower base 
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to work independently and manage multiple priorities
Professional, dependable, and proactive work style
Valid driver’s license and reliable transportation for occasional local travel
Preferred Qualifications

Experience working in a medical office, healthcare setting, or wellness practice
Familiarity with midwifery, home birth, and maternal health
Experience electronic record systems
Photography, video editing, or content creation experience
Desired Technical Skills

Experience with some or all of the following:

Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
Canva
TikTok
Instagram
Facebook
YouTube
We’re Looking for Someone Who Is

Warm, kind, and welcoming
Highly organized and detail-oriented
Self-motivated and dependable
Comfortable working independently
Adaptable and eager to learn
Passionate about supporting families and birth work
Able to maintain confidentiality and professionalism
Schedule

This position averages 10–15 hours per week with a flexible schedule. Some tasks require responsiveness during regular business hours, while many responsibilities can be completed independently. Occasional in-person meetings, office work, and local errands are expected.

To Apply

Please submit the following to [email protected]: 

Resume
Brief cover letter explaining your interest in the position
Links to any social media accounts or portfolios you have managed (if applicable)
Three professional references
In your cover letter, we’d also love to hear why you’re interested in supporting a community-based midwifery practice and what strengths you would bring to this role.

We are excited to find someone who shares our commitment to compassionate care and exceptional client service and who will become an important part of our growing team.