Parks Superintendent

The City of Gresham invites qualified candidates to apply for a vacancy as Parks Superintendent. This role oversees a staff of 12 employees to include a Public Works Field Operations Supervisor, 2 Senior Public Utility Workers (leads), and 9 full-time Public Utility Worker 2’s.  From spring through late fall, additional temporary seasonal staff members assist in maintaining the parks amenities. The Parks Superintendent is responsible for development and oversight of the annual division operating budget and reports to the Parks and City Facilities Director.  The primary function of this position is to ensure maintenance, repair and development of Gresham’s parks system which includes more than 300 acres of park land, 840 acres of natural areas and several miles of trails. 

What you will get to do:

• Supervise/Manage employees and lead the Parks team  
  • Coach, council, discipline, evaluate, and hire employees  
  • Document performance of assigned staff 
  • Submit personnel action requests
  • Write job descriptions, letters of expectations and/or reprimand, and work improvement plans 
  • Remain current on City policies and collective bargaining agreement;
  • Motivate and recognize crew members, delegate tasks, and promote a harmonious work environment
  • Provide or coordinate Parks staff training  
  • Create and implement new employee on-boarding plans 
  • Monitor and check time sheets, 
  • Work with HR staff to draft job postings and selection material 
• Parks program and project management 
  • Evaluate level of service 
  • Plan maintenance activities for the overall parks system to maximize level of service within the allocated budget
  • Allocate staffing and monetary resources across the parks system to ensure equitable distribution of services
• Contract administration 
  • Draft contracts, inter-agency agreements, lease agreements, and use agreements; 
  • Work with procurement and the City Attorney’s Office to write contracts, monitor and amend contracts 
  • Determine which contract format to use 
  • Communicate with vendors and contractors to ensure performance
  • Develop sole source memorandums
  • Oversee the creation, negotiation, signing, and upholding of contracts for the Parks Division  
  • Track expiration dates and update agreements as necessary.
• Computer Software Applications
  • Utilize computer applications and software such as Lucity, My Gresham, GIS mapping, ADP/e-time, Outlook, Excel, Word, PowerPoint, Adobe, and Microsoft Teams 
  • Use applications and systems to meet the Division’s needs and requirements
  • Collaborate with vendors, staff, administrative staff, and analysts 
  • Provide electronic data, generate reports, generate work orders, preventative maintenance schedules, budget worksheets and planning schedules
• Communicate with internal and external stakeholders – 
  • Solicit stakeholder participation for Parks projects, initiatives, maintenance programs and levels of service. 
  • Work with home owner associations, volunteer groups, other City departments, sports teams, clubs, special event organizers and customers to establish communication, explain programs, processes, and projects. 
  • Respond to My Gresham requests, emails and phone calls. 
  • Navigate complex issues to provide customer service to community members.
  • Collaborate with internal Communications staff to produce signs and edit written communications.
• Risk Management 
  • Identify, assess and manage risks for the Parks Division including ADA access, hazard trees, disciplinary actions, administrative policies, uneven surfaces, adhering to discretionary policy, field maintenance and proper training. 
  • Monitor Recreational Immunity Law changes, 
  • Coordinate with City Insurance Services to provide documentation for property damage, and claims. 
  • Ensure OSHA compliance for the Parks Division. 
  • Fill out accident reports, attend safety meetings, provide PPE and create a safety culture.
• Budget development/administration 
  • Provide budget support which includes participating in data collection, organizing of budget materials, and tracking expenditures  
  • Monitor program expenditures  
  • Administer the budget to include making recommendations on budgetary decisions and authorizing expenditures  
  • Negotiate and manage numerous contracts  
  • Manage grant resources  
  • Parks Operations Operating Budget for fiscal year 2024 – 2025 is approximately $3,000,000.  

The Parks Superintendent will be required to assume Operation Manager duties and functions for one quarter each year and serves as the on-call Superintendent for one week each month.

Qualities we are looking for:

• Effective communication skills (verbal and written) to include public speaking/presentations to various external organizations, groups, volunteers and at internal meetings
• Outstanding leadership skills 
• Collaborative nature
• Conflict resolution skills
• Customer service
• Negotiation capabilities
   

Minimum Qualifications:

• Valid Driver’s License
• Good driving record (according to the matrix below)
• Bachelor’s degree
• Three (3) to Six (6) years of related experience to include Parks Operations, division budget development/oversight and supervision of staff

Any combination of qualifying education, training and/or experience equivalent to 7-10 years will be considered.

For more details and to apply, visit:  https://GreshamOregon.gov/jobs

If you have questions, please contact [email protected]